For Hiring Clients
Bring on contractors who meet your health and safety requirements. We verify their compliance documents and keep them current to reduce your on-site risk.
Document collection
Contractors submit against your requirements, prompted and checked for completeness.
Human verification
Our team checks documents against the data supplied and flags what needs fixing.
Ongoing monitoring
Expiring certificates and clearances are tracked through the year, not just at onboarding.
The Risk You Carry
Canadian courts have made clear you cannot pass contractor risk down the chain, but due diligence remains a defence for organizations that can evidence it. ContractorXchange simplifies prequalification and keeps that evidence current.
The Supreme Court held that introducing risk through a contractor does not insulate the hiring organization from liability, even where the contractor controls the day to day work. Prequalification and ongoing assurance sit at the centre of a due diligence defence.
Organizations and the people who direct work can be held criminally liable for failing to take reasonable steps to protect workers. A safety failure in your contractor base is not only a regulatory matter, it can carry criminal negligence charges.
Built For Your Teams
Contractor compliance is rarely one department's job. One platform connects the teams that touch contractors and gives them a single, current view.
Your criteria applied consistently to every contractor, documents verified rather than just collected, and approval status confirmed before anyone mobilizes. Where your requirements call for it, a contractor's health and safety management program can be reviewed by a Canadian Registered Safety Professional.
A prequalified pool to draw from, so awarding work is not held up waiting on certificates or ad hoc checks at the last minute.
A quick answer to the question that matters at the gate: is this contractor approved to work today, and is anything about to expire?
A documented record of the due diligence carried out on every contractor, held in one place and available if an incident or an audit puts it in question.
No platform cost to carry, no setup or configuration fees, and no per-connection charges as the contractor base grows.
Features
Everything your teams need to collect, verify and monitor contractor compliance in one place.
Select from 700+ industry-relevant questions or configure custom sets by contractor category, risk rating, or department.
Monitor compliance status, document expiry, safety metrics, and WCB/WSIB performance with always-current reports.
Every uploaded document is reviewed and tracked in one place, with current status visible for each contractor.
System and AI-assisted checks of certificates, insurance and safety documentation speed up review cycles. The final review is always done by a person.
Automatic alerts when insurance, WCB/WSIB clearances, or certifications approach expiry, so gaps are chased during the year rather than at renewal.
Evaluations conducted by Canadian Registered Safety Professionals, aligned with COR, provincial OHS, and national standards.
Explore The Platform
Features that reduce paperwork and support compliance:
With ContractorXchange, we now have instant access to contractor information in one place. It saves time, ensures traceability, and helps us stay on top of compliance requirements.
Read the University of Alberta Case StudyGet Started
Bring your contractor base onto one system, with documents verified and monitored year-round.
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