Platform / Document Management
A document is only valid if it is current on the day the work happens. ContractorXchange verifies, centralizes and monitors any documents you require so nothing expires without you knowing.
Collection
Contractors upload what your requirements call for, and it lands in one library your teams can search.
Every document in one place, not scattered across teams.
Documents go straight into the platform, not into an email chain.
Your teams pull up what they need, no request required.
Verification
AI pulls the facts off every upload. A human reviewer decides whether the document meets requirements.
Legal entity, dates, coverage limits, named parties, signing authority.
Flagged with a plain explanation of what to fix, so the next submission is right.
A human reviewer approves or returns it. AI extracts the data, it never approves.
Monitoring
Insurance and workers' compensation certificates expire quietly. Every approved document is monitored and flagged before coverage lapses.
The expiry date on the document, not the date it was uploaded.
Automatic notice as clearances, insurance and certifications near expiry.
Our support team works with your contractors, easing the load on yours.
What was submitted, checked, by whom and when.
What Gets Managed
Requirements are configured to your standards, so contractors are asked for what the work calls for and nothing more.
Proof that workers' compensation coverage is active and in good standing, or written confirmation where coverage is not required.
Checked for the coverage types, limits and named parties your contract requires, and tracked to the renewal date.
Recognized safety certification standing, used as a trusted benchmark within prequalification rather than one more attachment.
Policies, procedures and program manuals. Independent assessment of the program itself sits under Safety Program Evaluation.
Executed agreements, trade licenses and business registration, held against the contractor profile they belong to.
Worker certifications and qualifications, tracked individually so an expired qualification does not sit unnoticed behind an approved company.
Lifecycle
No spreadsheets, no email chains. One process handles the paperwork.
You set the requirements. Each contractor is asked to provide only what applies to them.
The contractor uploads the required documents. AI extracts key details like coverage amounts and expiry dates.
A reviewer checks the extracted data against the document and either approves it or returns it with guidance.
The document is tracked to its expiry date and flagged for replacement before it lapses.
With ContractorXchange, we now have instant access to contractor information in one place. It saves time, ensures traceability, and helps us stay on top of compliance requirements.
Read the University of Alberta Case StudyElsewhere on the Platform
Question sets and document requirements configured to your standards and risk profile.
Always-current reports on approval status, expiry dates, safety metrics and EMR and OSHA incident rates.
Independent review of a contractor's health and safety management program by a certified safety professional.
Get Started
Bring your contractor base onto one system, with documents verified and monitored year-round.
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